Privacy Policy

Last Update: October 6, 2020

The Institute of Corporate Directors (the “ICD”) and TMX Group Limited (together with its affiliates, “TMX Group”) value and respects your privacy. We have prepared this privacy policy to explain the manner in which the ICD and TMX Group collect, use and disclose personal information through the website located at www.chartthefuture.ca (the “Website”), and through other interactions with you.

The ICD and TMX Group formed the Joint Committee of the Institute of Corporate Directors and the TMX Group in the Future of Corporate Governance in Canada (the “Joint Committee”), to oversee the creation of new guidance with respect to best practices in corporate governance in Canada. This Website describes the work of the ICD and TMX Group through the Joint Committee, and will serve as a platform through which the Joint Committee can share updates with the public on its Fall 2020 and Winter 2021 meetings, and solicit feedback from stakeholders on its interim report, to be published and issued following these meetings.

COLLECTION AND USE OF PERSONAL INFORMATION

We may collect personal information when you:

  • Submit a Comment
  • Sign-up to receive emails and updates about the Joint Committee’s activities and publications.
  • Contact us with a comment, question or complaint
  • Visit the Website

Public Consultations: Following the publication of the Joint Committee’s interim report, we will provide an opportunity for stakeholders and other members of the public to submit comments and feedback on the guidance and recommendations included in the interim report. If you choose to submit a comment as part of this process, we collect your contact information (including your name, email address, and phone number), and any information you choose to include as part of your comment. We use this information to facilitate your participation in the public consultations. Your comments may be published, in whole or in part, in the Final Report of the Joint Committee, or otherwise made available on the Website or in another publication.

Marketing Communications: If you sign-up to receive email communications about the Joint Committee’s activities and publications, we collect your email address. You can unsubscribe at any time by clicking the “unsubscribe” link included at the bottom of each email. Alternatively, you can opt-out of receiving email marketing communications by contacting us at the contact information provided in the “Contact Us” section below.

Contact Us: When you contact us with a comment or question you may be asked for information that identifies you, such as your name and email address, along with additional information we need to help us promptly answer your question or respond to your comment.

SHARING OF PERSONAL INFORMATION

We do not sell or disclose your personal information to third parties without your consent, except as set forth below or as required or permitted by law.

The Working Group: If you choose to provide a comment in response to an interim report of the Joint Committee, your comment may be viewed by third parties, including the working group comprised of ICD, TMX, Osler, Hoskin & Harcourt LLP and Longview Communications Inc.

Service Providers: Your personal information will be transferred (or otherwise made available) to certain third parties that provide services on our behalf. We use service providers to provide services such as hosting the Website and sending our email communications. Our service providers are only provided with the information they need to perform their designated functions and are not authorized to use or disclose personal information for their own marketing or other purposes. Our service providers may be located in the U.S., Canada or other foreign jurisdictions.

Legal and Compliance: We and our Canadian, US and other foreign service providers may provide your personal information in response to a search warrant to other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise may be required or permitted by applicable Canadian, U.S. or other law or legal process, which may include lawful access by US or foreign courts, law enforcement or other government authorities. Your personal information may also be disclosed where necessary for the establishment, exercise or defence of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property.

Sale of Business or Corporate Reorganization: We may transfer any information we have about you as an asset in connection with a proposed or completed merger, acquisition or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of the Institute of Corporate Directors or the TMX Group Limited or its affiliates, or as part of a corporate reorganization or other change in corporate control.

INFORMATION ABOUT OUR WEBSITE

Visiting our Website: In general, you can visit our Website without telling us who you are or submitting any personal information. However, we collect the IP (Internet protocol) addresses of all visitors to our Website and other related information such as page requests, browser type, operating system and average time spent on our Website. We use this information to help us understand our Website activity and to monitor and improve our Website.

Cookies: Our Website uses a technology called "cookies". A cookie is a tiny element of data that our Website sends to a user’s browser, which may then be stored on the user’s hard drive so that we can recognize the user’s computer or device when they return. You may set your browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept cookies from our Website, you may not be able to take advantage of all of the Website features.

Analytics: We may use a third party such as Google Analytics to help us gather and analyze information about the areas visited on the Website (such as the pages most read, time spent, search terms and other engagement data) in order to evaluate and improve the user experience and the Website. These third parties may use cookies and other tracking technologies. For more information about Google Analytics or to prevent the storage and processing of this data (including your IP address) by Google, you can download and install the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

You can also obtain additional information on Google Analytics’ data privacy and security at the following links:

https://policies.google.com/technologies/partner-sites and

https://support.google.com/analytics/topic/2919631

Third Party Links: Our Website may contain links to other websites that the ICD and/orTMX Group do not own or operate. We provide links to third party websites as a convenience to the user. These links are not intended as an endorsement of or referral to the linked websites. The linked websites have separate and independent privacy policies, notices and terms of use. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure and otherwise treat personal information. We encourage you to read the privacy policy of every website you visit.

SAFEGUARDS AND RETENTION

We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss and unauthorized access, use, modification and disclosure.

We have record retention processes designed to retain personal information for no longer than necessary for the purposes set out herein or as otherwise required to meet legal or business requirements.

ACCESS TO INFORMATION

Subject to applicable law, you have the right to access, update and correct inaccuracies in your personal information in our custody or control. You may request access, updating and corrections of inaccuracies in your personal information in our custody or control by emailing or writing to us at the contact information set out below. We may request certain personal information for the purpose of verifying the identity of the individual seeking access to his or her personal information records.

UPDATES TO THE PRIVACY POLICY

We may update this privacy policy periodically to reflect changes to our privacy practices. We encourage you to periodically review this page to ensure you are familiar with those changes. We will indicate at the top of this privacy policy when it was most recently updated.

CONTACT US

If you have any questions or comments about this privacy policy or the manner in which we or our service providers treat your personal information, or to request access to our collection of your personal information, please contact us at info@chartthefuture.ca.

©2021 Institute of Corporate Directors and TMX Group